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OSSCC Policies
Definition: A policy is the fundamental guideline for programs and governance of Oregon Safe Schools and Communities Coalition and is a rule or regulation that prescribes a guide for action to carry out the intent and purposes of its Bylaws and Mission. Established: A policy of the OSSCC is established by action of the members at the Annual Meeting. Interim Policy: Interim policy is a rule or regulation that establishes guidelines in an area that is not covered by the Bylaws. Interim policy can be established by the Board of Directors but must be reviewed and voted upon at the next Annual Meeting. Amendment: A policy may be amended at the Annual Meeting by a majority vote of those in attendance. Proposed policy amendments must be presented in writing to the OSSCC members at least thirty days before the meeting. 2. Membership Dues Basic dues depend upon the size of an organization’s membership, but an organization may contribute more or less depending on it’s ability to pay. An organization may also negotiate an inkind alternative to dues if the organization is a government agency or, for any other reason, is unable to make a financial contribution. Suggested Organizational Membership Dues follow and are based on yearly budgets:
3. Committees The chairs of the OSSCC Board of Directors committees shall come from the Board. Each of these committees shall have three-to-five members. 4. Membership Committee The Membership Committee will include the secretary of the OSSCC Board, an additional Board member and three (3) OSSCC members appointed by the Board.
Adopted: June 4, 2005 5. Board Sustainability Committee The tasks of the Board Sustainability Committee are to:
Assess current OSSCC Board of Directors with regard to its
strengths and needs that facilitate or hinder OSSCC in fulfilling
its organizational mission. Recruit and orient prospective Board members from OSSCC members,
and others, to serve on the Board as approved by the Board. Orient new members of the Board about their role with OSSCC
and the Bylaws and Policies that govern its operational procedures. Develop job descriptions for officers and other Board members
as appropriate. Work in conjunction with the Board to establish a procedure
for staggering board member terms of office so that board continuity
is maintained. Provide ongoing oversight and direction for Board recruitment,
orientation and retreats. Recruit and replace committee members as necessary. Adopted: June 4, 2005 6. Resource Development Committee The Resource Development Committee will include the treasurer of the OSSCC Board, an additional Board member and three (3) OSSCC members appointed by the Board. The tasks of the Resource Development Committee are to:
7. Workshops OSSCC provides two types of workshops:
OSSCC requests submission of request at least two months prior to the projected date to give the request proper consideration and to design the workshop to meet the needs of the group. The request for a workshop should include information about the goals regarding the project. Expenses for workshops could include: preparation time, travel time, actual time spent presenting, materials, mileage and meals. Informational presentations have no fee, although a donation is appreciated to help cover costs and to support the coalition’s work. The cost for OSSCC’s educational services is $100 for a 2-hour presentation and $30 for each additional hour for a group of approximately 30 people. Due to limited resources, OSSCC can provide education at a reduce rate for a limited number of organizations. Requests will be reviewed on a case-by-case basis. Questions to be asked of the requester:
Each presenter is paid $10.00/hour for time spent preparing, traveling and presenting. One hour workshop, one hour prep, one hour travel = $30. (3 presenters: total cost = $90). Three hour workshop, three hour prep, one hour travel = $70. (3 presenters: total cost = $210). Youth and adults are paid at same rate.8. Spending Procedure Requests for money from OSSCC must include the goal of the proposed project and a budget, and should be submitted to the Board at least a month in advance of the time the money is needed. Emergency requests will be considered with less lead-time. Presentation at Board meeting is preferred, but email requests are acceptable if there will not be a meeting before the money is needed. Approval from the Board is required, whether the decision be made via email or in person. In designing programs and projects, added weight will be given to the following criteria:
9. Responsibilities of Board of Directors' Members All Board members will pay dues to join OSSCC as individuals, unless officially representing a member organization.
10. Corresponding Secretary The Corresponding Secretary of the OSSCC Board shall be responsible to maintain the membership database. The corresponding secretary will send a membership renewal letter to all individual and organizational members in September. The corresponding secretary will send a letter to all members at least 30 days in advance, announcing the spring Annual Meeting. The corresponding secretary sends a letter to acknowledge each new membership and each membership renewal, including acknowledgement of the membership donation amount. The corresponding secretary sends a letter to acknowledge any other monetary or in-kind contribution made to OSSCC. 11. Editor The Editor of the OSSCC Board shall be responsible to prepare a two-page or more issue of the OSSCC newsletter at least once per year--ready in June for Pride. The purpose of the newsletter is to review the OSSCC activities for the year for donors, coalition members, schools and the community at large. The editor may request articles from members, school teams, and Board members, but the editor will format the newsletter, prepare it for printing and make sure that copies are made. 12. Historian The Historian of the OSSCC Board shall be responsible to collect and organize all items, such as newspaper articles, photographs, materials of sponsored events, etc., that give a history and involvement of the operation of OSSCC. 13. Advocacy and Outreach Committee The Advocacy and Outreach Committee will include an OSSCC Board member as chair, an additional Board member and three (3) OSSCC members appointed by the Board. The goal of the Advocacy and Outreach Committee is to offer support and education to individuals and groups in the community. The tasks of the Advocacy and Outreach Committee are to:
14. Conflict of Interest 1. Conflict of interest may involve actual or potential financial gain or any situation where personal benefit is placed above the welfare of the organization. Most conflict of interest situations fall into a gray area where ethics and public perception are more relevant than legal issues.
15. Non-discrimination Oregon Safe Schools and Communities Coalition recognizes the diversity
and worth of all individuals and groups and their roles in society.
All individuals and groups shall be treated with fairness in all
activities and programs without regard to sexual orientation, gender
identity, socio-economic status, age, ancestry, color, creed, disability,
marital status, national or ethnic origin, race, religion, or sex. |