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3rd Annual Meeting Minutes Oregon Safe Schools and Communities Coalition Annual Meeting June
2, 2007, Q Center, 69 SE Taylor, Portland, OR 97214
Board members absent: Theresa Moulter. Guests: Sally Stevens (social worker); Andrew Janeba (student, present with two family members), Drew Lindell (student), Ayme Hooper (school counselor). Introductions: Joy opened the meeting, and board members introduced themselves. Accomplishments Grants: Joy reports that the Oregon Safe Schools and Communities Coalition (hereafter OSSCC) received a grant for the Safe Schools Training. Youth Panel: Andrew shared climate information on West Salem HS. He spoke to the Gay Straight Alliance (hereafter GSA) events they held this last year, and his own experiences as an FTM (female to male) student in the school system. Drew shared his experiences with the GSA Network, and his observations of the San Francisco GSA Convention. Joyce reported for youth who could not be present, including youth from Molalla who had their GSA approved this year. They reported that there is a great deal of resistance at their school and community, but that everyone who comes to the GSA has been dedicated. Joyce also spoke for a Seaside youth who started a GSA at his school as a senior project. School Team Report: Tre gave a brief summery of the WolfCreek GSA project. Resource Committee Report: Ray reported that we have now been registered with the state as a non-profit, and have our federal employee number. Now we must go through the Federal government for our 501c3 status. He also reports that we had our first benefit this last April, exceeding our goal in funds if not the attendance. Ray notes that the best thing about it (apart from being fun) was that the author, music groups, and restaurant did not charge us. Annual Business Meeting Call to Order: Joy called meeting to order. Minutes: The minutes from June 3rd, 2006, were passed by the board. Treasurer's Report: Ray reviewed the terms of our fiscal year. He reported that he had a friend review the budget, and she made suggestions which he has and will incorporate. He went through the report in detail, noting that our membership only increased by nine new members, but membership money increased due to board members canvassing old members to renew their membership. We received $23,246.28 overall, have spent $8,453.19 and therefore have a balance of $14,793.09. Policy Changes: No changes to the bylaws this year, but four proposed policy changes. First item is to clarify expectations for board members; second is to define the role of corresponding secretary; the third defines the new position of Editor for the newsletter; the forth is to create a new position of Historian for the OSSCC. A written vote was called and taken: all polices were approved. Board of Directors Election: Ron presented members running for election/re-election. New/renewing board members include Ray Johnson, Ron Bloodworth, Theresa Moulter, David Colton, Sally Stevens, Ayme Hooper, and Jessica Lee. He opened up the floor for additional nominations; there were none. The Board accepted the slate of new members. Recruiting for Committees: Joy introduced the three standing committees. Sally volunteered to join the Safe Schools Training Committee. Joyce noted that members are welcome to help present at trainings, and offered other ways that members can contribute to trainings. Adjournment of Official Annual Meeting: Joy adjourned the meeting. Announcements Events: The board retreat was discussed, as per the date and the location. Joy tried to contact Dick Walker, our usual host, but has received no reply. Other locations were debated. Ray talked about the Safe Schools Training for 2007, noting the next planning meeting will be June 19th at Planned Parenthood. He noted upcoming changes to the event, and some expectations that will remain the same. Joyce reported that we've been invited to have a booth at the Bend Pride, June 23rd, and asked for volunteers. She also noted that the GSA conference will be in Albequerque (NM) this year, and that there are youth and adults that we might consider asking. Ron extended appreciation for Tre Luna, and the board thanked him for taking the secretary position in 2006-07. Ron also extended thanks to the Q Center for providing the place, and it was suggested we should send a thank you letter. Door Prizes: Lisa organized distribution of the door prizes. Closing Hopes and Visions for the Future: Each member shared a hope for OSSCC for the next year.
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